Your Application Process Has a Cost. Can You See It?

A live session on where staff time really goes in an application cycle, and how automation and organized data turn that time into greater capacity for the work that matters.

A 2026 survey of grants management professionals found that 39% spend up to half of their time on manual administrative tasks — time that could otherwise go toward pursuing new opportunities, improving programs, or strengthening compliance. For most community foundations, that time disappears into the same repetitive work every cycle: collecting applications, sending communications, coordinating reviewers, tracking decisions, and compiling information by hand.

This live session is built for foundation staff who manage grant and scholarship programs and want to know exactly where that time goes — and what to do about it. We'll walk through how to replace manual workflows with automation, coordinate reviewers without spreadsheets or email chains, speed up application review with AI-assisted summaries and structured scorecards, and make reporting part of the process instead of a project after each cycle — so saved staff time becomes greater capacity for the work that matters.

What You'll Learn

• How to see where staff time is really going — and use automation to make that repetitive work more efficient
• How to replace manual workflows with automated reminders, communications, status updates, and reviewer assignments
• How to make reviewer coordination easier with assignments, deadlines, customized scorecards, and notifications — without spreadsheets or email chains
• How to reduce the time it takes to review applications with AI-assisted summaries, structured forms, and weighted criteria
• How to make reporting part of the process instead of a project, by keeping your data organized as you go
• How to turn saved staff time into greater capacity for the work that matters
• How to measure the real cost of your process over time using historical program data
• How to build a more efficient process every cycle by reusing forms, workflows, and templates instead of starting over

Can't Attend Live?

Register anyway — this session is recorded, and we'll send the recording directly to your inbox. Prefer to just talk through where your own team's time is going? Use the Book a Demo button above and we'll set up a 1:1 walkthrough instead.

Know a colleague on your grants or programs team who should see this? Forward this page along — the more time your process saves, the more capacity your foundation has for the work that matters.

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Every manual step in your application process has a cost. Make sure you're the one who decides where that time goes.