Manage Submissions

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Manage Submissions

 

This is the Manage Submissions page. This is where you can manage submissions.

 

 

Management

 

– This allows you to create a new submission

 

– This produces a report showing Submission Name, Submission ID, Status, Created Time, Updated Time, Company/Organization, First Name, Last Name, Birth Date, Email Address, and Phone Number.

 

You can search for Submissions by Group, Division, First Name, Last Name, Email Address, Submission Name, Submission ID, Status, Label, and Submitted Date. After entering the criteria, select . Selecting will clear out all criteria that is entered above.

 

You can sort Submissions based on Submission ID, Submissions Name, Group, Team, Status, Custom Labels, Company, Submit Time, Created Date, and Updated Date.

 

Viewing a Submission

 

To View a Submission, select the next to the desired submission. 

 

 

When viewing a submission, you can view the Submission (Details), Editors, Attachments, and Evaluations. You can also add Questions/Comments, Notes, Groups/Divisions, and Custom Labels.

  • Details – This is where you’ll see the submission

 

 

  • Editors – This is where you’ll see Editors to the submission. 

    • You can sort Editors by First Name, Last Name, and Email Address.

 

 

  • You can add an editor by selecting . Here you’ll enter the First Name, Last Name, and Email of the editor. The rest of the fields are optional. Once the desired editor information has been entered, select

 

 

  • You can assign competitors to a submission by selecting . You’ll then be prompted to search for competitors by Submission Name, Competitor Name, and Email. After entering the criteria, select . Selecting will clear out all criteria that is entered above. You can sort competitors by Event, Submission, Competitor, and Email. To add the competitor, select . To remove a competitor, select . Once the desired actions have been made, select . To view information on an 

  • You can assign Competitor Labels to an editor by selecting “Assign Labels” from the drop down in the bottom right and selecting

 

 

  • Attachments – This is where you’ll see Attachments tied to the submission.

    • To upload an attachment, select . You’ll then enter the File Name, Description, and select whether it’s an Upload or Link. Once everything is entered, select

    • To view an attachment, select the next to the attachment. 

    • To edit the attachment (Name, Description, and Upload/Link), select the next to the attachment.

    • To download the attachment, select the next to the attachment

    • To delete the attachment, select the

 

– This ties the picture to the applicants Reviewr account.

 

 

  • Evaluations – This is where you’ll see Evaluations tied to the submission.

    • To view an evaluation, select the next to the attachment.

 

 

  • Questions/Comments – This is where you can add a question or comment on a submission for the competitor, other judges, and other admins to see.

    • To add a comment, select . Once you’ve entered the question or comment, select

    • To view a comment, select

    • To edit or respond to a comment, select , then . Once the edits or response has been made, select

 

 

  • Notes – This is where you can add a note on a submission for other judges (optional) and other admins. 

    • To add a note, select . Once you’ve entered the note, you have the option to share with other judges. If you’d like to do so, select the next to “Share with other judges”. After all of this, select

    • To view a note, select

    • To edit a note, select . You also have the option to share with other judges by selecting the After edits have been made, select

 

 

  • Group/Division – This is where you can add or remove the submission from a Group or Division.

    • To add the submission to a division, select to the right of “Division”. Then select the next to the desired division. Once the desired division has been selected, select . NOTE: Submissions can only be in one division, but they can be in multiple groups.

    • To remove a submission from a division, select to the right of “Division”. Then select the next to “None”. Then select

    • To add a submission to a group, select . You can then search for a Group by entering the Group Name in the Group Name box. Once this has been done, select . You will see the searched or all the groups for the event. You can select the applicable group by selecting the next to the group. Once the desired group(s) have been selected, select

    • To remove a submission from a group, select . You can then search for a Group by entering the Group Name in the Group Name box. Once this has been done, select . You will see the searched or all the groups for the event. You can select the applicable group by selecting the next to the group. Once the desired group(s) have been selected, select

 

 

  • Custom Labels – This is where you can add Submission Labels to a Submission.

    • To add a Submission Label, select . Then select the next to the desired label(s). Once the desired label(s) have been selected, select

    • To remove a Submission Label, select . Then select the next to the desired label(s). Once the desired label(s) have been selected, select

 

To return to managing all the submissions, select the in the top right.

 

Editing a Submission

  • Select the next to the desired submission

  • Select the . NOTE: When editing a submission, there are somethings to be aware of: 

    • Guest Attachment: If this feature is being used, the application must be resubmitted in order to reflect changes to this. If the application is resubmitted, it will prompt the guest to attach the requested item again. But this will not delete the current attached item if there is one. 

    • Thank You Email: If this feature is being used and the application is submitted again, it will resend the email to the submitter.

    • Status: If the application is submitted again, the status will change from “Accepted” to “Ready”.

  • In order to avoid some of the effects that come with resubmitting, an option is to “Save and Logout” which should be present at the top of each page.

  • If there is no “Save and Logout” or you’re concerned with what effects might happen when editing, please contact Reviewr.

 

Bulk Actions

 

To use bulk actions, select the next to the desired submission(s). Then select one of the following:

  • Mark as Pending (Status) – This should be used for applications that have been submitted but are being turned back to the applicant for edits. Applications in “Pending” status are able to be edited by applicants.

  • Mark as Ready (Status) – This should be used for application that have been submitted for the first time. NOTE: Applications that are submitted will automatically be set to “Ready” status unless otherwise changed by the Reviewr team. Applications in “Ready” status are able to be edited by applicants.

  • Mark as Accepted (Status) – This should be used for applications that have been reviewed by the admin team and are continuing on the evaluations from reviewers (if applicable). NOTE: Changing an application to “Accepted” will instantly alert the applicant they have been accepted if the “Submission Accepted” email is being used. Applications in “Accepted” status are NOT able to be edited by applicants.

  • Mark as Denied (Status) – This should be used for applications that do not meet the criteria to move on to evaluations. NOTE: Changing an application to “Denied” will instantly alert the applicant they have been denied if the “Submission Denied” email is being used. Applications in “Denied” status are NOT able to be edited by applicants.

  • Mark as Closed (Status) – This should be used for applications that are desired to be deleted. In this case, contact Reviewr and we will remove the submission(s) from the event. Applications in “Closed” status are NOT able to be edited by applicants.

 

 

  • Assign Group – This should be used to assign submission(s) to group(s)

  • Clear Group – This should be used to remove group association for submission(s) from groups. 

  • Assign Division – This should be used to assign submission(s) to a division. NOTE: Only one division may be assigned to each submission

  • Mark Winner – This should be used to mark a submission as the winner. Upon doing this, you’ll be prompted to also change the Group and Division that the submission is in.

  • Remove Winner – This should be used to remove the “Winner” tag on a submission.

  • Email Winners – This should be used to notify the winner. In order to edit the email, you’ll have to edit the “Winner Notification Email” template under the “Manage Email Templates” section. The email will be sent immediately upon selecting

 

 

  • Email Competitors – This should be used to notify any competitor(s) within the event. This will allow an email to a competitor outside of email templates. You’ll be able to choose the Subject, BCC, and Body. When everything is to your liking, select

  • Upload Competitors – NOTE: This creates submission for applicants to go into and finish. This should be used to import multiple submissions through a .csv file. 

  • Invite Competitors – This should be used to invite applicants to complete imported/”Uploaded” submissions.

  • Assign Labels – This should be used to assign label(s) to submission(s). Select the label(s) by selecting the next to the desired label(s). Then select

 

Advancement

 

This page will be used to compare submissions when making decisions on moving between groups (best used for round type situations).

 

You can search for Submissions by Group, Division, Scorecard assigned to it, Label, Submission Name, and Judge Name who’s assigned to it.

 

You can sort Submissions by Submission Name, Label, and Average Score.

 

To view a submission, select . This wil allow all the options under “Viewing a Submission”.

 

To advance/move submission(s), select the next to the desired submission(s), then select the desired group from the dropdown in the bottom left. Then select

 
 

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