5 Strategies to Reduce the Grant Review Process for Volunteers

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Reducing The Grant Review Process With Reviewr’s Grant Management System

   Volunteer time is a valuable asset for nonprofits and foundations. The grant review process is notably time-consuming and requires significant effort from volunteers. The key to making sure their time is being used most effectively is employing appropriate tools and strategies that lead to a considerable reduction in workload for volunteers. The following are five strategies that, when implemented with Reviewr’s comprehensive grant management system, can make your operations more efficient and reduce valuable volunteer time by 50%.


1. Centralized Digital Access

Moving away from traditional paper-based applications, Reviewr offers a grant management system where all grant applications can be accessed, reviewed, and scored. Volunteers no longer have to deal with the hassle of physical paperwork or multiple email threads. In the digital age, it is common for volunteers to download multiple spreadsheets and forms to evaluate applications but with Reviewr everything they need is in one place. Reviewr’s grant management system is accessible from anywhere, at any time, which is a game-changer for efficiency and allows volunteers to evaluate on their own schedule.


2. Structured Evaluation Criteria

With Reviewr, you can pre-set evaluation criteria that align with your organization’s goals and mission. This structured approach ensures that volunteers spend less time trying to determine how to evaluate each application and more time providing meaningful feedback. A consistent framework also ensures fairness and transparency throughout the review process. Criteria can be adjusted for varying rounds of your evaluation process. This structured yet flexible system helps in maintaining the integrity and quality of the review process, ensuring that every application is assessed accurately and impartially.


3. Automated Communication Workflows

Keep your volunteers in the loop without the endless email chains. Reviewrs automatic updates and notifications related to the grant review process. Whether it’s a reminder about deadlines, updates to an application, or changes in the review schedule, automated communication saves time and keeps everyone informed with minimal effort.


4. Real-Time Collaboration Tools

With real-time collaboration tools integrated into the Reviewrs grant management system, volunteers can work together seamlessly. They can share notes, discuss applications, and reach consensus without the need for time-consuming meetings or conference calls. Reviewrs side by side-by-side view of the application and score sheets saves time for volunteers during collaboration. This not only speeds up the review process but also enhances the quality of the collaborative effort. 


5. Comprehensive Reporting and Analytics

Finally, Reviewr takes the guesswork out of the post-review analysis. With built-in reporting and analytics, volunteers can quickly compile their findings and recommendations. These reporting features not only reduce time for volunteers but also for administrators, streamlining the overall assessment workflow. Instant access to data not only speeds up the final decision-making process but also provides valuable insights for future grant cycles. Additionally, this data-driven approach enables organizations to identify trends, gauge the effectiveness of their evaluation criteria, and make informed adjustments to improve the process. Reviewr offers a detailed breakdown of scores and feedback, further enhancing transparency and accountability in the review process. This level of insight supports continuous improvement and strategic planning, ultimately contributing to the success of the program and alignment with the organization’s long-term goals.
By implementing these strategies with the support of Reviewr’s grant management system, your organization can not only make the grant review process more efficient for volunteers but also more effective and rewarding. The significant reduction in workload allows volunteers to focus on what truly matters – contributing to the mission and making an impact through informed grantmaking decisions. Incorporate these strategies into your grant review process and watch as the administrative burden on your volunteers drops dramatically, leaving more room for strategic decision-making and engagement with the mission at hand.

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